We need parent volunteers to make this year's music program a huge success. Please sign up to help at upcoming events by clicking the link below.

Parents, sign up by clicking here

Signing up is easy. Simply sign in and select the event/job as shown in the steps below.

VIDEO:                                   Need 1 volunteer for each game.  Record the Marching Band performance for instructional

purposes (wide-angle).  May require climbing a ladder to the top of the press box.  Camera provided.

PIT CREW:                            Need 4-8 volunteers for each performance.  Help to push/carry instruments and props on/off

the field before and after performance. Pit Crew will also assist with loading instruments and uniform

racks on and off the truck before and after performances.

SHOPPER:                            Membership at COSTCO is required.  Responsible for purchasing

items from a pre-determined list making sure all items are delivered

to MHS band room/concession stand on or before Friday. You must save receipts

so you can be reimbursed by the MHS Music Boosters.  

TRUCK DRIVER:               Need 1 for each field show.  Must have valid Driver License. Pick up

                                                rental truck from Mission Valley Ford before 4:30 pm on Friday.

Drive truck to MHS prior to loading time.  Drive truck from MHS to

the field show and back.  Refill fuel tanks and return truck before

Sunday evening.  Save gas and rental receipts for reimbursement. 

See truck driver information sheet for detailed instructions.

CARGO VAN TRAILER

DRIVER:                               Need 1 driver for each field show.  Must have valid Driver License and have you

D.L. # listed on the MUSD driving pool.  Drive the District cargo van

(carrying food and booster items) towing the trailer (for golf cart) from

MHS to the field show and back. 

AEROSTAR DRIVER:       Need 1 driver for each field show.  Must have valid Driver License.  Drive the

district Aerostar Van with other volunteers from MHS to the field show and back.

Driver must be listed on the MUSD driving pool list.

TAILGATE:                          Need at least 8 volunteers for each field show.  Travel to the field show with the

band.  Load food, booster items, and other supplies into Cargo Van in the

morning.  Prepare and serve food (pre-determined menu) to students.  Clean up

and return booster items and supplies to Booster Storage (room D-3)upon return.

EVENT COORDINATOR:   A Music Boosters Board Member or a person who has field show tailgate

experience.  Oversees coordinates all aspects of volunteers and tailgating.  

Responsibilities include coordinating truck rental, working with shoppers to plan

shopping list, calling to remind all volunteers for that weekend. 

Football Game volunteers should plan to arrive at MHS by 6:00 PM to enter the stadium with the band.

Field Show/Competition Volunteers (Saturday Performances) should plan on an all-day commitment.

Truck Driver Information Sheet

We rent a truck from Mission Valley Ford, at the corner of Brokaw and I-880.  We get it for the whole weekend for

their normal day rate ($100 + $0.19/mile).

Carlos, the man who runs the truck rental dept., knows the deal.  Sometimes someone else is behind the counter. 

They can help, but it's usually better with Carlos.

You need to pick the truck up at Mission Valley Ford before 5:00 pm on Friday. The rental department closes at 5:00 PM.  

The Rental Department is to the right of the parts department, which is on the right side of the main parking lot.

Tell them you're from Milpitas High School Band, and have your drivers license ready for them to copy.

They usually drive the truck from the back into the parking lot.  You and the Mission Valley rep should inspect the truck

for damage, and make sure you understand its operation.  For example, the lift gate, starting (some don't have park, so it

needs to be in neutral but all the way forward is reverse!), how to refuel, where to bring it back, etc.

Check record the odometer to make sure the rental contract out mileage is correct and that the fuel tanks are full.

You need to get the truck to in front of the band room (near the pool, not in front of the theater) by the begin loading truck time.* 

That usually involves keys to the rolling gate for the parking lot between the portables, and the swinging gate between one row of

portables and the gym.  Depending on the timing, one or both of these gates may already be open.  Or, you may have to get the

keys from the Music Director ahead of time, e.g., sent home with student.  

Be careful when using the lift gate.  The truck engine should be running when the gate is being used.   We have drained the

batteries more than once, making the truck hard to start. 

I recommend you turn the truck around before loading/unloading, such that it's facing the way out.  Try to park on a level surface.

If this is not possible park the truck facing downhill.  This will make loading/unloading possible.

After the event, you need to get the truck back to the band room.

Refuel truck.  Our contract calls for it to be returned full.  Save receipt(s) for reimbursement from MHS Music Boosters.

On Sunday, return the truck to Mission Valley Ford per previous instructions. 

Record the final mileage on the odometer.

Mission Valley will bill us.  Please provide start and final odometer readings along with fuel receipts to Mr. Kaldy as soon

as possible after the event.

*The truck may be left on the MHS Campus in front of the Band Room on Friday and Saturday nights so you do not

have to park it in front of your home.  This will require a second driver to carpool the truck driver to and from

MHS/Mission Valley Ford/Home.